EzeScan’s FOI Document Assembler offers a seamless solution for FOI officers to efficiently assemble and redact documents as part of a Freedom of Information (FOI) request.
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Integration Benefits
- Single application to assemble all documents as part of an FOI request.
- Import documents from multiple sources including Microsoft Office documents, PDF’s, scanned documents, image files and email.
- Automatically import email, including attachments and compound email and place in order for review and redaction.
- Powerful redaction capabilities, including search and automatic redaction.
- Log files of redacted documents
- Save redaction codes for reuse.
- IInclude redaction codes on redacted documents.
- Share configurations to other FOI workgroup users.
- Automatically insert separator pages between documents for clarity.
- Add FOI description to top or bottom of each page.
- Save final FOI documents to supported EDRMS with and without redactions
Bulk Document Assembly
Preparing FOI requests can be a complex time-consuming and labour-intensive task, involving a multitude of document formats and sources. EzeScan’s FOI Document Assembler simplifies this process by offering a unified platform for assembling documents. Whether you’re dealing with Microsoft Office documents, PDFs, scanned materials, image files, or emails. Documents of all formats can be imported in bulk and placed in order as required with separator pages identifying the start and end of each document.
Effortless Email Handling
Email correspondence is a crucial part of FOI requests, often accompanied by attachments and complex structures. EzeScan makes managing email content effortless by automatically rendering email bodies and attachments in the correct order, with separator pages to delaminate each document. Compound emails are automatically dissected and placed in order including all their attachments.
Powerful Redaction Capabilities
Ensuring compliance and protecting sensitive information are paramount in FOI requests. EzeScan’s advanced redaction capabilities allow you to search and redact private or sensitive information on the fly. Create predefined redaction classifications to streamline the process and use across multiple documents. Redacted content is automatically identified, blacked out across the entire document and permanently removed from the PDF text layer.
Seamless Integration with EDRMS
Output the completed FOI document as single PDF and save directly into your document management system as a record, with the option to save both redacted and unredacted versions. EzeScan seamlessly integrates with many leading Electronic Document and Records Management Systems (EDRMS), providing support for document versioning and access controls.